• Rotation/Assignments in Iso/Quarantine Cottages.

Process to access supplies and PPE
Cheryl reviewed the process for accessing PPE supplies. Daily supplies of PPE are kept at the Courtesy Desk with additional supplies accessible in Cheryl’s and Brian’s office. Gloves, gowns and trash bags along with disposal directions are available. There is a back order of some COVID-19 items. PPE should also be available by the front door of the Iso/quarantine cottages should a crisis call come in. It was mentioned that the N-95 masks are reserved for quarantined cottages.

Overview of cleaning and sanitization process at Orangewood
Cheryl reviewed the sanitization process saying Iso/quarantine cottages are cleaned every day and that staff is making sure all shared bathrooms and high-touch areas are cleaned constantly. Whenever cottages are vacated, they are immediately deep-cleaned by a contractor especially if the resident had tested positive. Staff areas and bathrooms are also cleaned by the contractor with one of them being assigned to daily clean high-touch areas like door knobs, etc. Management will follow up on concerns that bathrooms are not being fully stocked.

COVID notifications for positive cases
When a positive COVID case is identified, all people on campus are notified without disclosing the name of the individual. In addition, anybody who has been determined to have had close contact with a COVID positive individual while they were considered to be contagious would be contacted by Employee Health Services or Management directly and offered an opportunity for testing. Close contact is defined as more than 15-minutes within six feet of the individual. The notification practice extends to contractors and workers from partner agencies and programs.

Rotation of Assignments in Iso/Quarantine Cottages
The new process for rotations and assignments in the Iso/Quarantine Cottages that began this month was reviewed. Staff had previously expressed concerns about the previous rotation process. Thanks to the collaboration between OCEA members and management, the new process was created that should make it easier to know when a team might be assigned to the Iso/Quarantine Cottages. Six teams were created with enough staff per team to cover the AM and PM shifts. An alternate list was created to cover any gaps. Once an alternate is scheduled, they drop to the bottom of the alternate list. A question was raised about the circumstances determining when an alternate male staff member is required during a shift. Management said each situation is looked at uniquely with decisions made on a case-by-case business. It was agreed that the thinking behind the practice would be revisited and reported.